Privacy Notice

Date Updated: 4/23/2021

Introduction

Velocity Global is committed to maintaining your trust, ensuring your privacy, and protecting your personal data. Velocity Global will process your personal data in a transparent and lawful way, and this Privacy Policy explains how we collect, use, share and protect personal data. It also describes the choices available to you regarding the use of your personal data. For purposes of this Privacy Policy, “Velocity Global, “we”, “us” and “our” refer to Velocity Global, LLC and its international affiliates. As you review this Privacy Policy, keep in mind that it applies to all Velocity Global services that do not have a separate privacy policy or that link to this Privacy Policy, which we call the “Services.”

Any personal data you provide when using our website (and any other website operated by us, each a “Site”) and our Services will only be used in accordance with this Privacy Policy. Please read this Privacy Policy carefully to understand our policies regarding your personal data, including your responsibilities for storing, collecting, using, and sharing personal data.

Information that we collect

Velocity Global processes your personal data to ensure the efficiency and effectiveness of our Services and products, particularly with regard to the following:

  • General and International Employer of Record (EOR) – this information is used to fulfill contractual obligations to our clients.
    • Contact Data
    • Financial/Billing Data
    • Government Identifiers like ID cards
    • Demographic Data (necessary to register employees with labor/tax authorities)
    • Medical data for health benefits only
  • Global Talent Acquisition – this information is used as a part of our hiring process. In addition to the above:
    • Resume
    • Education
    • Previous Employment
    • Public LinkedIn profiles shared with recruiters online (this includes details like name, education/certifications, industry/role, and previous employers)
  • Global Immigration – this information is used to fulfill contractual obligations to our clients.  In addition to the above:
    • Immigration Data – collected to assist with the immigration process
  • Global Payroll – this information is used to fulfill contractual obligations to our clients and to comply with tax and legal obligations. In addition to the above:
    • Location information
    • Payroll Data
  • Marketing – We collect and use personal data to ensure we provide you with informative and timely marketing material.
    • When you download an e-book, checklist or other content from either our Site or another social media platform, the download is part of a series of information. We use your contact information (e.g., name, email, phone), along with company information (e.g., company name, business title/role), and it is in our legitimate interest to provide you with additional emails and marketing materials pertaining to the downloaded materials so that you have the most accurate and up to date information.  If you choose not to continue to receive such information, we make it very easy for you to opt-out of these emails.
    • If you register for one of our webinars, we may share your personal data with the co-presenter(s) of the webinar as stated in the registration form of the webinar.
    • We use or retain some personal data based on our legitimate interest in performing internal revenue forecasting and data analytics to enhance our service capabilities.
    • To make our Site and Services more useful to you, our servers (which may be hosted by a third party service provider) collect information from you, including your browser type, operating system, Internet Protocol (IP) address (a number that is automatically assigned to your computer when you use the Internet, which may vary from session to session), domain name, and/or a date/time stamp for your visit.
    • You can unsubscribe from marketing communications at any time.

Except where required, we do not collect personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, genetic data, biometric data, or data concerning sex life or sexual orientation.

How we collect personal data

Velocity Global collects and uses the personal data you provide directly to us. This data is collected in various online and physical forms and throughout our business relationship in the performance of Services, or in your use of the Site(s). We are a United States based company and all data flows back to a centralized database, managed by Velocity Global, which is located in the United States. We and our service providers may also receive your personal data from other sources, such as public databases, joint marketing partners, marketing subcontracts, social media platforms and from other third parties.

Other ways you provide personal data to us

If you provide us feedback or contact us via email, we will collect your name and email address, as well as any other content included in the email, in order to send you a reply.

We may also collect personal data at other points in our Site that state that personal data is being collected.

Data we collect automatically

Velocity Global and our service providers automatically collect information about you when you access our Site.

Cookies are small amounts of data that are stored in separate files within your computer’s Internet browser. Cookies are accessed and recorded by the websites you visit, and by the companies that show advertisements on these websites, so that they can recognize the same browser. For more information regarding cookies, please see our cookie policy below.

Web beacons (sometimes called transparent GIFs, clear GIFs, or web bugs) are small strings of code that provide a way for us to deliver a small graphic image (usually invisible) on a web page or in an email. Web beacons can recognize certain types of information on your computer such as cookies, the time and date a page is viewed, and a description of the page where the web beacon is placed.

Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the data collected to track and examine the use of our Sites, to prepare reports on its activities and share them with other Google services. Google may use the data collected to contextualize and personalize the ads of its own advertising network.

Google AdWords conversion tracking is an analytics service provided by Google that connects data from the Google AdWords advertising network with actions performed on our Sites.

To make our Site and Services more useful to you, our servers (which can be hosted by a third party service provider) collect information from you, including your browser type, operating system, IP address, domain name, and/or a date/time stamp for your visit.

Cookie policy

Our Site uses cookies to distinguish you from other users of our Site. This helps us provide you with a good experience when you browse our Site, and also allows us to improve our Site and Services.

We use cookies:

  • which are essential to make our Site work; and
  • help us improve our Site by giving us insight into how the Site is being used.

We may use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your computer until you delete them) to provide you with a more personal and interactive experience on our Site. Persistent cookies can be removed by following Internet browser help file directions.

By clicking on “Accept” on the cookie banner, you agree that we can place cookies on your computer or device. If you do not consent, you may continue to use our Site, but it may not function correctly. You may withdraw your consent at any time by using your browser settings to delete your cookies.

Third party sharing

General Sharing

We may share information internally or with third parties for purposes described in this Privacy Policy. Information collected within the European Economic Area (“EEA”) may, for example, be transferred to countries outside of the EEA for the purposes described in this Privacy Policy. We utilize standard contract clauses approved by the European Commission to ensure there is a legal basis to transfer personal data from the EEA to the United States and other countries.

Sub Processors

We transfer personal data to vendors, service providers, and other partners who support our business, such as providing technical infrastructure services, analyzing how our Services are used, measuring the effectiveness of our marketing and advertising, providing customer service, facilitating payments, or conducting research and surveys. These partners must adhere to strict confidentiality obligations in a way that is consistent with this Privacy Policy and the agreements we enter into with them. Here are examples of some of the ways we use sub processors to process your personal data.

  • We use Software-as-a-Service (SaaS) and other vendors to help us process personal data.
  • We use email hosting services to send email.
  • We use customer relationship management tools to help with business related data.
  • We use billing and credit card merchant systems to process payments.
  • We use ticketing and help systems to support our customers.
  • We use vendors in certain instances for payroll support services.

Velocity Global does not sell and will not sell personal data or consumer information. We may disclose your personal data without your permission to the extent that we are required to do so by applicable law, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise or defend our legal rights.

Your privacy rights

You have the right to access the personal data we have about you, including the specific pieces of data that we collect, the business purpose for collecting or using this data, and the parties with whom we share this data. You may also request that your personal data be corrected, amended, not processed, or deleted by:

You will not be discriminated against or otherwise penalized for exercising rights in your personal data. Please note that we must retain certain information related to the request itself as part of our legal records. We also retain anonymized information, as much as may be possible, in order to maintain the accuracy of our records for compliance with applicable law or to manage ongoing business requirements like financial reporting.

We require all our requests to be in writing. We will respond to your access request within a reasonable time and in any event within 30 days. We may require additional information from you to allow us to confirm your identity and to review your personal data. After we’ve confirmed your relationship with us and have the proper authorization, we will inform you whether we hold any of your personal data.

If we receive a request from an individual whose personal data we process on behalf of another party, we will inform the other party of the request and work with both the third party and the individual to complete the request.

If you believe that any of your personal data we are holding is incorrect, incomplete or should not be processed, please contact us as soon as possible at the contact information below and we will promptly take the appropriate action. You are responsible for ensuring we have an up-to-date, active and deliverable email address for you and for periodically visiting our Site for changes and updates.

You have the right to withdraw your consent to receive any marketing or sales material from us at any time. To do this, please send an email to [email protected].

Security

We are committed to ensuring that your personal data is secure. In order to prevent unauthorized access or disclosure, we have put in place appropriate technical and organizational measures to safeguard and secure the personal data we process. For this reason, we have certified to and maintain active compliance with industry standards like ISO/IEC 27001:2013.

No system is 100% secure and the security of your personal data cannot be guaranteed. You must ensure you protect your username and password and do not share it with others. If, despite all our efforts, a data breach does occur, we will take appropriate countermeasures to limit the damage. In case of a data breach which is likely to result in a high risk of unauthorized access to or disclosure of your personal data, and depending on the circumstances, we will inform you about remedial actions to prevent any further damage. We will also inform the relevant data controller, supervisory authority or authorities without undue delay.

Data retention

We will not store your personal data longer than necessary for the purpose for which we have processed your personal data, including our legal requirements to retain data after completion of the Services. How long we retain your personal data depends on the type of data, the purpose for which we process it and the laws governing the storage of such data.

Changes to our privacy policy

It is our policy to post any changes we make to our Privacy Policy on this page. In some cases, we provide additional notice of changes. If we make material changes to how we treat your personal data, we will notify you by email to the email address specified in your account and/or through a notice on the relevant Site. The date the Privacy Policy was last revised is listed at the top of this page. The effective date of the current version of this Privacy Policy is 04/23/2021. Velocity Global may change this Privacy Policy from time to time by updating this page.

Further information

If you have any questions about this Privacy Policy or questions or complaints about the processing of your personal data, please let us know and we will try to fix it. Please contact:

Velocity Global Data Protection Officer
3858 Walnut St, Suite 107
Denver, Colorado 80205
United States of America
+1 (303) 309-2894
[email protected]