Expanding operations into Finland opens doors to a robust economy, a tech-savvy workforce, and a business-friendly environment. But to tap into that potential, employers must navigate the Finnish work visa process with care. Understanding how to legally employ international talent in Finland is essential for long-term success.
How to get a work visa and authorization in Finland as an employer
Importance of work visas and authorization
Work visas and employment authorization are fundamental to operating legally in Finland and ensuring foreign hires are protected under labor laws. Without proper documentation, both employers and employees may face fines, legal issues, and halted projects.
Overview of the Finnish immigration process for employers
Employers hiring non-EU nationals must work through the Finnish Immigration Service (Migri). The process begins with offering a valid job and assisting the candidate in applying for a residence permit for an employed person. In many cases, the employer is actively involved in supplying documentation and ensuring the process moves forward.
Migri evaluates each application with input from the Employment and Economic Development Office (TE Office), which assesses the labor market’s need for the position. Once approved, the permit usually includes the right to reside and work.
More details can be found on the Finnish Immigration Service's official website.
Finland work visa requirements
Eligibility criteria for employers
To sponsor a work visa in Finland, employers must:
- Be a legally registered entity in Finland
- Provide a job offer that meets local wage and work condition standards
- Have the financial capability to fulfill the employment contract
Documentation needed for application
Employers typically need to provide:
- A detailed job description
- Employment contract with agreed salary
- Trade register extract or other proof of business registration
- Information on the company's financial status if requested by authorities
Applicants themselves must also provide personal documentation, including valid passports, certificates, and proof of qualifications.
The full list of required documents can be found on the Migri website.
Steps to apply for a Finland work visa
Initial employer preparation
Before the application begins, employers should:
- Finalize the employment offer
- Prepare all relevant supporting documents
- Ensure job details align with Finnish labor law and industry standards
Submission process: online and paper forms
Applications for residence permits can be submitted via the Enter Finland online portal, which streamlines the submission process for both employers and employees. Paper applications are also accepted but are slower and less efficient.
Employers may be asked to supplement the application digitally or via post.
Processing timeline
Most work-based residence permits take about 1–3 months to process, though this varies depending on the role, documentation quality, and government backlogs. Recent statistics show faster decisions for tech and startup roles under the Fast Track process.
Understanding the employment and residence permits
Differences between work visas, work permits, and residence permits
In Finland, a work visa is typically understood to be a residence permit for employment. There is no separate document known as a work visa as seen in other countries. The residence permit grants both employment rights and the right to stay in Finland.
Some professionals may require a different type of permit depending on job classification (researchers, seasonal workers, specialists).
Importance of the residence permit card
The physical residence permit card is an official identification and must be presented for any employment, residence, or government service. It proves that the holder is legally allowed to work and live in Finland. Learn more about residence permits.
Navigating employer responsibilities and compliance
Employer obligations towards the Finnish Immigration Service
Once a residence permit is granted, employers must:
- Notify Migri if the employment ends prematurely
- Maintain records of employment
- Follow any additional reporting obligations for special sectors (like construction or cleaning)
Failure to meet these responsibilities can result in administrative sanctions.
Ensuring compliance with Finnish employment laws
Employment in Finland is governed by collective agreements and local labor laws. Employers must comply with:
- Working hours regulations
- Health and safety standards
- Fair wages and conditions as outlined by Finnish labor law
Tips and resources for a successful application
Getting a work visa right the first time saves time and resources. Here are practical tips:
- Start early. Delays often come from last-minute submissions or missing documentation.
- Use Enter Finland. The online portal simplifies everything and reduces paper processing time.
- Stay updated. Keep track of policy changes via the Finnish Immigration Service.
- Consult professionals. Legal and immigration experts can review documents and ensure compliance.
Utilizing support from EOR providers
An Employer of Record (EOR) is a third-party organization that hires and pays employees on behalf of another company. For employers without a legal entity in Finland, an EOR enables rapid hiring while staying compliant with local regulations.
An EOR takes on administrative responsibilities such as:
- Managing payroll and benefits
- Handling immigration and visa applications
- Ensuring tax and employment law compliance
This support is especially useful for fast-growing companies testing new markets or hiring talent across borders without establishing a permanent presence.
Additional resources and support
Tools and services that can simplify the application process
Tools like the Enter Finland portal, as well as advisory support from local business services or industry groups, can streamline the application process. Organizations like Business Finland also offer support for international hiring, while Finnish embassies and consulates serve as local contact points for submission and biometrics appointments. They also offer guidance during the visa application process.
How Velocity Global can help
Managing international hiring, compliance, and immigration procedures can be complex. Velocity Global offers tailored Employer of Record (EOR) solutions to simplify every step of the process. With a presence in over 185 countries, we help businesses hire talent in Finland without the need to establish a local entity.
Through our compliant global infrastructure, Velocity Global ensures businesses can onboard talent quickly while staying compliant with Finnish immigration and employment regulations. Learn more about how our global immigration solutions support seamless expansion into Finland and beyond.
Disclaimer:
This information does not, and is not intended to, constitute legal or tax advice and is for general informational purposes only. The intent of this document is solely to provide general and preliminary information for private use. Do not rely on it as an alternative to legal, financial, taxation, or accountancy advice from an appropriately qualified professional. The content in this guide is provided “as is,” and no representations are made that the content is error-free.
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Topic:
Immigration + Relocation
