Navigating work visas in Tanzania: A guide for employers

Hiring international talent in Tanzania requires a thorough understanding of the country's work visa and permit processes. Employers must navigate various permit classes, comply with legal requirements, and adhere to specific application procedures to ensure the smooth onboarding of foreign employees.

Understanding the work visa process in Tanzania

In Tanzania, foreign nationals intending to work must obtain both a work permit and a residence permit. The Ministry of Labour issues the work permit, while the Immigration Department grants the residence permit. These permits are essential for legal employment and residency in the country.

Employers play a pivotal role in this process, as they are responsible for initiating and supporting the application on behalf of the foreign employee. This includes providing necessary documentation and ensuring compliance with Tanzanian labor laws.

Importance of compliance with Tanzanian immigration laws

Adhering to immigration laws is crucial for employers to avoid legal repercussions. The Non-Citizens (Employment Regulation) Act, 2015, mandates that employers must not engage non-citizens without valid work permits. Non-compliance can result in substantial fines, imprisonment, or both. Additionally, employers are required to report the cessation of employment of foreign workers and surrender their permits within 14 days of termination.

Types of work visas in Tanzania

Tanzania offers three primary classes of residence permits, each catering to different categories of foreign nationals:

• Class A. Issued to investors and self-employed individuals intending to establish businesses in Tanzania.
• Class B. Granted to expatriates with specific professions, such as doctors, engineers, or teachers, who have secured employment in Tanzania.
• Class C. Designed for other categories, including volunteers, missionaries, researchers, and retirees.

Each class has distinct eligibility criteria and documentation requirements. Employers must ensure that the foreign employee qualifies for the appropriate class before initiating the application process.

Requirements for Tanzania work permits

To apply for a work permit, employers must submit several documents, including:

• A completed application form
• A valid employment contract between the employer and the foreign employee
• Certified copies of the employee's academic and professional qualifications
• A detailed job description outlining the role and responsibilities
• A succession plan demonstrating efforts to train local employees to eventually assume the role

Additional requirements may include a health certificate, passport-sized photographs, and proof of payment of the requisite fees. All documents must be submitted electronically through the official Tanzania e-permit portal.

Application process for work visas

The application process involves several steps:

1. Online submission. Employers must complete and submit the application form through the e-permit portal, attaching all necessary documents.
2. Payment of fees. Upon submission, a control number is generated for fee payment. Payments can be made via bank deposit or online using a credit card.
3. Review and approval. The application is reviewed by the Labour Commissioner and, upon approval, forwarded to the Immigration Department for the issuance of the residence permit.
4. Permit issuance. Once both permits are approved, the foreign employee can travel to Tanzania to commence employment.

Processing times can vary but typically range from two to four weeks, provided all documents are in order.

Employer obligations for work permits

Employers have several responsibilities to ensure compliance with Tanzanian immigration laws:

• Sponsorship. Employers must sponsor the work permit application and provide accurate information about the role and the candidate.
• Succession planning. A plan must be in place to train local employees to eventually take over the role occupied by the foreign worker.
• Reporting changes. Any changes in the employment status of the foreign worker, such as termination or resignation, must be reported to the Labour Commissioner within 14 days.
• Permit surrender. Upon cessation of employment, the employer must surrender the work and residence permits to the relevant authorities.

Failure to adhere to these obligations can result in penalties, including fines and legal action.

Tips and resources for a successful application

• Double-check documentation. Ensure that all submitted documents are current, accurate, and properly certified. Minor mistakes or inconsistencies can delay the process.
• Plan ahead. Start the application process well before the intended start date. Processing times can vary, and unexpected delays are common.
• Consult official resources. Use trusted sources like the Tanzania Immigration Services Department and the Ministry of Labour to stay up-to-date on any changes in requirements.

Partner with an EOR provider for support

An Employer of Record (EOR) is a third-party organization that hires and pays an employee on behalf of another company. The EOR handles all formal employment tasks, including work permits, payroll, benefits, and compliance with local labor laws.

Partnering with an EOR like Velocity Global can ease the complexities of hiring in Tanzania. An EOR ensures that international hiring is fully compliant, efficient, and scalable—allowing companies to focus on growth without navigating bureaucratic hurdles alone.

Frequently asked questions

What are the common challenges in obtaining work permits in Tanzania? 

Common challenges include delays in processing due to incomplete documentation, difficulties demonstrating the necessity of hiring a foreign national, and navigating the electronic application system.

How can employers ensure a smooth application process? 

Employers should thoroughly review all requirements, ensure all documents are complete and accurate, and maintain open communication with the relevant authorities throughout the process.

Where can employers seek assistance with the application process? 

Employers can consult the official e-permit portal or seek guidance from legal professionals specializing in Tanzanian immigration law.

How Velocity Global can help

Traversing the complexities of the international hiring landscape can be daunting. Velocity Global’s Employer of Record solution in Tanzania streamlines the process of hiring and managing global talent. With expertise in employment regulations and immigration compliance, Velocity Global ensures businesses can confidently expand their workforce in Tanzania and beyond. Reach out today to learn more.

This information does not, and is not intended to, constitute legal or tax advice and is for general informational purposes only. The intent of this document is solely to provide general and preliminary information for private use. Do not rely on it as an alternative to legal, financial, taxation, or accountancy advice from an appropriately qualified professional. The content in this guide is provided “as is,” and no representations are made that the content is error-free.

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