How to Get a Work Visa in Zambia 2025

Zambia continues to attract foreign investment across sectors like mining, construction, and telecommunications. Bringing international hires into the Zambian workforce, however, means complying with immigration and labor regulations-especially when it comes to securing proper work visas and permits.

Here's a comprehensive breakdown of how employers can legally and efficiently manage work visas and employment permits for foreign talent in Zambia.

Understanding Zambia's work visa and employment permit landscape

Zambia does not issue a traditional "work visa" in the way some countries do. Instead, foreign nationals who plan to work in the country must apply for an Employment Permit. This permit acts as both a long-term visa and a work authorization document.

A separate Temporary Employment Permit (TEP) exists for short-term assignments. The issuance of these permits falls under the jurisdiction of the Zambia Department of Immigration, part of the Ministry of Home Affairs and Internal Security.

For businesses assessing their presence in the region, understanding Zambia's place in Velocity Global's Africa expansion overview can provide additional context.

Why legal compliance matters for employers

Hiring foreign talent without proper documentation can carry significant penalties. Employers must ensure their international hires receive the right work authorization before beginning any job duties. Non-compliance can result in fines, deportation of employees, and reputational harm.

Employers who stay ahead of the process help protect their operations while also enhancing their appeal to international talent.

Types of work visas and permits in Zambia

Zambia distinguishes between:

Temporary Employment Permits (TEPs). Issued for assignments lasting up to six months. Often used for consultants, trainers, or specialists.
Employment Permits. For long-term employment, generally exceeding six months. These permits are tied to a specific employer and job role.

It's important to note that Zambia does not offer open work permits. All permits are employer-specific and role-specific, meaning any change in job or employer requires a new application.

For a more general understanding of work visas and how they differ across countries, Velocity Global's glossary offers detailed definitions.

What employers need to apply for a work permit

The documentation required for a work permit application can vary depending on the role and industry. However, employers generally need to submit:

An official offer letter and employment contract
A cover letter addressed to the Director General of Immigration
Certified copies of company registration documents
A justification letter explaining why a Zambian national cannot fill the role
Proof of tax compliance and National Pension Scheme Authority (NAPSA) registration

More information can be found on the Zambia Department of Immigration eServices portal.

Applicant eligibility criteria

Applicants must meet a variety of conditions to be considered for an Employment Permit, including:

Possessing relevant qualifications and experience
Holding a valid passport
Not having a criminal record
Having no prior immigration violations in Zambia

The Department of Immigration assesses whether the role could reasonably be filled by a Zambian citizen before approving any permit.

How to apply for a Zambian work permit

Employers or their legal representatives typically initiate the process. The steps include:

Collecting and submitting required documents to the Department of Immigration
Paying applicable fees (ranging from ZMW 3,000 to ZMW 10,000, or approximately US$110 to US$360, depending on permit type)
Awaiting acknowledgment and notification of approval

Once approved, the employee may enter Zambia or continue working if already in the country under valid status. Full permit details are usually endorsed in the employee's passport.

Processing time and common challenges

Processing times can range from 30 to 90 days. Delays often stem from incomplete documentation, inconsistent employment history, or job descriptions that fail to justify the need for a foreign national. Employers can mitigate delays by double-checking submissions and proactively communicating with the immigration office.

Employer responsibilities after permit approval

Securing a permit is just the start. Employers must also:

Monitor expiration dates and renew permits on time
Ensure job duties align with what was approved in the application
Maintain records of all immigration documentation
Report any changes to the employee's role or contract to immigration authorities

Failure to comply could result in permit revocation or fines.

Cost considerations and legal implications

Visa fees vary based on permit type and duration. Employers should also account for:

Legal fees for document preparation or representation
Potential medical checks and translations
Travel costs if applicants need to leave Zambia during processing

Employers found hiring foreign nationals without proper authorization may face stiff penalties under Zambia's Immigration and Deportation Act No. 18 of 2010.

Tips and resources for a successful application"

To enhance the likelihood of a smooth application process:

Start early. Begin the application process well in advance to accommodate potential delays.
Ensure accuracy. Double-check all documentation for completeness and correctness.
Stay informed. Regularly consult the Zambia Department of Immigration for updates on policies and procedures.
Seek professional assistance. Consider engaging experts familiar with Zambian immigration laws to guide the process.

Utilizing support from EOR providers

An Employer of Record (EOR) is a third-party organization that hires and pays an employee on behalf of another company, handling all employment-related responsibilities. For businesses looking to hire foreign talent in Zambia without establishing a local entity, an EOR can:

Manage compliance. Ensure adherence to local labor laws and immigration regulations.
Handle payroll and taxes. Administer employee compensation, benefits, and tax withholdings.
Simplify onboarding. Facilitate the hiring process, including obtaining necessary work permits.

Partnering with an EOR can streamline international hiring, reduce administrative burdens, and mitigate compliance risks.

How Velocity Global can help

Navigating Zambia's immigration system takes local insight and global experience. Velocity Global helps employers simplify hiring in Zambia by managing work permit applications, staying ahead of legal requirements, and supporting compliant onboarding.

Whether it's identifying the right permit, gathering paperwork, or communicating with Zambian authorities, Velocity Global offers tailored support through our Employer of Record (EOR) solution.

This information does not, and is not intended to, constitute legal or tax advice and is for general informational purposes only. The intent of this document is solely to provide general and preliminary information for private use. Do not rely on it as an alternative to legal, financial, taxation, or accountancy advice from an appropriately qualified professional. The content in this guide is provided "as is," and no representations are made that the content is error-free.

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Immigration + Relocation