Employment agreements

Written contracts are required. Agreements must include:

• Job title and responsibilities
• Salary and working hours
• Start date
• Duration (fixed-term or indefinite)

Probationary periods

Employers may set probation periods for up to three months. Probationary terms must be written into the employment agreement. During this time, either party may end the agreement with short notice.

Working hours

Standard working hours are 8 hours per day, 40 per week. Overtime generally can’t exceed 150 hours annually per employee unless expanded through collective agreements. Overtime must be compensated with additional pay or time off.

How an EOR helps employers hire in Poland

Velocity Global helps businesses hire in Poland fast, without entity setup. Its in-country experts ensure compliant contracts, onboarding, and ongoing support. The Global Work Platform™ centralizes everything in one place.

Payroll cycles

Polish employers pay salaries monthly, typically by the 10th of the following month. Velocity Global manages payroll processing end-to-end, ensuring accurate, timely, and compliant payments.

Minimum wage

As of January 2025, Poland's gross monthly minimum wage is PLN 4,666 (approximately USD 1,135).

Bonus payments

Bonuses are optional unless guaranteed by contract or collective agreement. However, performance and holiday bonuses are standard. The "13th salary" is a popular year-end bonus.

How an EOR helps employers run payroll in Poland

Velocity Global handles salary calculations, tax withholdings, social contributions, and disbursements. Its Global Work Platform™ ensures compliant, transparent payroll administration.

Tax due dates

Personal income taxes must be filed annually by April 30. Polish 2025, tax rates are:

• 12% for income up to PLN120,000
• 32% for income above PLN120,000

Employers must handle monthly withholdings and social contributions.

Health insurance

Public healthcare is funded by mandatory contributions to the National Health Fund (NFZ). Employers contribute 9% of an employee's salary.

Pensions

Poland’s pension system includes contributions to the state ZUS fund and optional occupational plans. Combined employer-employee contributions total about 19.5% of gross salary.

How an EOR helps manage taxes in Poland

Velocity Global calculates and remits all tax and social contributions on behalf of customers. Its platform ensures local compliance and reduces risk.

Annual leave

Employees receive 20 paid days off (if employed for less than 10 years) or 26 paid days off (if employed 10+ years) annually.

Parental leave

• 20 weeks paid maternity leave (mandatory)
• Six weeks parental leave (transferable between parents)
• Two weeks paid paternity leave

Sick leave

Employees receive up to 33 days of sick leave annually, paid by the employer. After that, social security takes over.

Public holidays

Poland observes 13 national public holidays. These include May 3 (Constitution Day) and Nov. 11 (Independence Day).

How an EOR helps manage leave in Poland

Velocity Global tracks, manages, and automates leave policies via its Global Work Platform™—ensuring compliance and making time-off easier to administer.

Statutory benefits

• Healthcare (NFZ)
• Pension contributions (ZUS)
• Paid leave (annual, sick, parental)

Supplemental benefits

To attract talent, many employers offer extra perks such as:

• Private medical insurance
• Gym memberships
• Meal vouchers or lunch cards
• Transportation allowances

How an EOR helps administer benefits in Poland

Velocity Global provides access to both statutory and supplemental benefits, taking care of enrollment, compliance, and administration.

Notice periods

Notice depends on length of service:

• Two weeks’ notice for under six months of service
• One month’s notice for six months to three years of service
• Three months’ notice for over three years of service

Severance pay

For layoffs due to redundancies or liquidation:

• One month’s salary: less than two years
• Two months’ salary: 2–8 years
• Three months’ salary: more than eight years

How an EOR helps manage terminations in Poland

Velocity Global ensures compliant offboarding, including proper notice, severance, and documentation. Local experts help navigate complex labor requirements.