What is an employer of record?
An employer of record (EOR) is a third-party entity that legally employs talent on behalf of another company. It manages all employment tasks—from onboarding and payroll to taxes and statutory benefits—while ensuring full compliance with local labor laws. Partnering with an EOR makes it easy for businesses to hire abroad without navigating unfamiliar regulatory frameworks.
Employment guide to hiring in Poland
Poland’s labor laws are thorough and protective of employees. Businesses must follow detailed guidelines regarding contracts, probation, pay, leave, and terminations. Velocity Global’s EOR solution ensures seamless, compliant hiring that aligns with Polish law.
Hiring in Poland
Employment agreements
Written contracts are required. Agreements must include:
- Job title and responsibilities
- Salary and working hours
- Start date
- Duration (fixed-term or indefinite)
Probationary periods
Employers may set probation periods for up to three months. Probationary terms must be written into the employment agreement. During this time, either party may end the agreement with short notice.
Working hours
Standard working hours are 8 hours per day, 40 per week. Overtime generally can’t exceed 150 hours annually per employee unless expanded through collective agreements. Overtime must be compensated with additional pay or time off.
How an EOR helps employers hire in Poland
Velocity Global helps businesses hire in Poland fast, without entity setup. Its in-country experts ensure compliant contracts, onboarding, and ongoing support. The Global Work Platform™ centralizes everything in one place.
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Payroll in Poland
Payroll cycles
Polish employers pay salaries monthly, typically by the 10th of the following month. Velocity Global manages payroll processing end-to-end, ensuring accurate, timely, and compliant payments.
Minimum wage
As of January 2025, Poland's gross monthly minimum wage is PLN 4,666 (approximately USD 1,135).
Bonus payments
Bonuses are optional unless guaranteed by contract or collective agreement. However, performance and holiday bonuses are standard. The "13th salary" is a popular year-end bonus.
How an EOR helps employers run payroll in Poland
Velocity Global handles salary calculations, tax withholdings, social contributions, and disbursements. Its Global Work Platform™ ensures compliant, transparent payroll administration.
Taxes in Poland
Tax due dates
Personal income taxes must be filed annually by April 30. Polish 2025, tax rates are:
- 12% for income up to PLN120,000
- 32% for income above PLN120,000
Employers must handle monthly withholdings and social contributions.
Health insurance
Public healthcare is funded by mandatory contributions to the National Health Fund (NFZ). Employers contribute 9% of an employee's salary.
Pensions
Poland’s pension system includes contributions to the state ZUS fund and optional occupational plans. Combined employer-employee contributions total about 19.5% of gross salary.
How an EOR helps manage taxes in Poland
Velocity Global calculates and remits all tax and social contributions on behalf of customers. Its platform ensures local compliance and reduces risk.
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Leave entitlements in Poland
Annual leave
Employees receive 20 paid days off (if employed for less than 10 years) or 26 paid days off (if employed 10+ years) annually.
Parental leave
- 20 weeks paid maternity leave (mandatory)
- Six weeks parental leave (transferable between parents)
- Two weeks paid paternity leave
Sick leave
Employees receive up to 33 days of sick leave annually, paid by the employer. After that, social security takes over.
Public holidays
Poland observes 13 national public holidays. These include May 3 (Constitution Day) and Nov. 11 (Independence Day).
How an EOR helps manage leave in Poland
Velocity Global tracks, manages, and automates leave policies via its Global Work Platform™—ensuring compliance and making time-off easier to administer.
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Employee benefits in Poland
Statutory benefits
- Healthcare (NFZ)
- Pension contributions (ZUS)
- Paid leave (annual, sick, parental)
Supplemental benefits
To attract talent, many employers offer extra perks such as:
- Private medical insurance
- Gym memberships
- Meal vouchers or lunch cards
- Transportation allowances
How an EOR helps administer benefits in Poland
Velocity Global provides access to both statutory and supplemental benefits, taking care of enrollment, compliance, and administration.
Terminations in Poland
Notice periods
Notice depends on length of service:
- Two weeks’ notice for under six months of service
- One month’s notice for six months to three years of service
- Three months’ notice for over three years of service
Severance pay
For layoffs due to redundancies or liquidation:
- One month’s salary: less than two years
- Two months’ salary: 2–8 years
- Three months’ salary: more than eight years
How an EOR helps manage terminations in Poland
Velocity Global ensures compliant offboarding, including proper notice, severance, and documentation. Local experts help navigate complex labor requirements.
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Is it legal to use an EOR in Poland?
Yes. EORs can legally employ talent in Poland if they comply with local labor laws.
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Can an EOR handle taxes in Poland?
Absolutely. Velocity Global calculates and remits all required payroll taxes and social contributions.
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What industries benefit from EOR in Poland?
Tech, professional services, and manufacturing firms commonly partner with EORs to hire in Poland without an entity.
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Why choose Velocity Global in Poland?
Velocity Global offers unmatched in-country support, legal compliance, and seamless workforce management through its Global Work Platform™.